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Function Room Booking Form

Before completing this booking form, please contact the office to make sure that your required date and room are available.

All functions must be organised and attended by the member sponsoring the booking. The member will be fully responsible for the behaviour and actions of their guests. The member must be in attendance at all times and be the first to arrive and last to leave.

Other contact details

Please indicate room required

Please indicate time required

Approximate timings Edinburgh Suite (Whole Room) Edinburgh Room (2/3 Whole Room) Mountbatten Room (1/3 Whole Room)
0900-1230 (Morning) £155 £100 £75
1400-1700 (Afternoon) £155 £100 £75
1100-1600 (Lunch) £200 £120 £95
1900-2400 (Dinner) £240 £155 £105
0900-2400 (All Day) £480 £260 £220
Room Capacity:
Without Dance Floor Seats 140 covers Seats 90 covers Seats 24 covers
With Dance Floor Seats 100 covers Seats 60 covers N/A

Extras (Please tick if required)

All shown charges are inclusive of VAT @ 20%. VAT will be charged at applicable rate at time of invoice.

Special Requirements

CONDITIONS OF USE

The rooms are available to:-

  1. Any member for personal birthdays, wedding receptions, anniversaries and for relatives who are not members but whose functions are being hosted by a member.
  2. Members hosting sailing class associations, sail and motorboat prize giving and other Yacht Club gatherings in furtherance of non-profit making association with boating interests.
  3. Members hosting non-commercial, non-profit making groups and associations.
  4. The RYA/PYRA/PYA (two free meetings each per year, others by consent at full price) or other non-commercial maritime groups agreed by the Commodore and Secretary.
  5. RMYC sponsored charity groups two free meetings each per year, further use by consent at full price.
  6. The General Committee must agree any change to the list of user groups or to the number of occasions allowed.

Procedure:

  • In the first instance, please check availability with the Club Office.
  • Club Social Events will take precedence at all times
  • Bookings cannot normally be confirmed until the Club programme is set for the corresponding period.
  • Wedding Receptions and other such functions with a long lead time should be discussed with the Secretary who will refer to the Chairman of the Social sub-Committee.
  • The hosting member must be present at all times and is responsible for the behaviour of guests.
  • The room hire fee is paid direct to the Royal Motor Yacht Club against an invoice rendered by the Club Office.

Catering:

Once the function has been confirmed you will be contacted by our Restaurant Manager who will arrange to meet you to discuss your Catering, Drink and Layout requirements. Should you wish to make first contact, please call Neil on 01202 707513. Please Note: 48 hours’ notice is required for food cancellations.

Guests:

A list of names and address of all non-members who are attending must be supplied to the office before the function.

Car Parking:

The RMYC has very limited parking. Where possible guests are encouraged to park in adjacent roads particularly during busy periods (currently no parking charges apply). A very limited number of guest permits may be available but these must be obtained by the member sponsoring the function. During peak times and weekends NO guest permits will be issued.

Music:

If music is required please inform the Secretary. The Club cannot undertake the booking of musicians. Authorised music can only be played up to 23.45 hrs. (Extensions may be available).

Weddings:

No confetti is allowed in the Club and only bio-degradable confetti outside.

Please note your function room booking isn’t guaranteed until we have contacted you to confirm the booking.